Aktenplatz integrates your e-mail mailboxes – via IMAP or through Microsoft 365/Outlook synchronisation – and assigns messages to the matching files automatically or manually.

A file’s Mail tab with search, filters and the “New Mail” button

Mail view

  • Mail list & preview – mails with detail view (body, To/CC/BCC, attachments).
  • Search & filter – full text, header/domain filters, fast filters and configurable columns.
  • View attachments – original mail or attachments in the matching viewer.

Mails & files

  • Pin to files – pin or unpin a mail to any number of files.
  • Assignment rules – adjust mail assignment per file or reset to project rules.
  • Compose & import mail – write straight from the file and import.

Mail settings

  • Connect mailboxes – Microsoft 365 sync, custom SMTP and IMAP accounts.
  • Assignment rules & attachments – mail rules, domains, PDF attachment import and global attachment filters.