Open and edit a Word document

You have the option of working with Word files in various ways directly in the Aktenplatz app.

1. Open a Word file in Aktenplatz:

Select the desired Word document in the attachments of a file and open it. 
A preview of the document appears in which you can already work.

 

2. Edit the Word file in Aktenplatz: 
You can edit files in Aktenplatz as usual. Your changes are saved continuously so that no progress is lost.



3. Collaborate with your colleagues: 

If you and a colleague have opened the file at the same time, you can edit it together. The small circles at the top right tell you who is currently working on the document.

 

If someone makes changes while you are working in the document, the following message appears:

Click on the icon to update. The areas edited by your colleague now appear with a coloured background.

 

If you have been absent for a longer period of time, you can track the changes that were made during this time. To do so, click on the  symbol in the bar at the bottom:

 

The bar on the left-hand side also gives you the opportunity to

  • leave comments for your team (),
  • exchange information with them in the chat (),
  • display the chapter headings in a longer document ().

Further tools for team work can be found in the header:

 

4. Save, download and print a file:

Under the File tab you have the option of downloading the file to your device in various formats, such as pdf, docx or txt.

To do this, click on Download as on the left and then on the desired format. 
The file is downloaded.

If you want to print the file, select Print and a corresponding dialogue window opens.